How do I upload my
1. Go to a
Registration Page. Once you Register and create your Gallery, you
can then go to your Dashboard.
Visit the Dashboard and you will see the links to all of the tools
available to you.
2. Login to the
Dashboard, with your Gallery/Username.
3. Set your Print Prices
4. Set your Shipping/Payment Options
5. Go to the
Manage/Upload Event Screen and upload your Event.
The first time you
prepare an event, set your prices for a few print sizes, set your
basic shipping charges, and be sure to set your shipping options. If
you want to collect payments online, enter your PayPal account
information (email address registered with PayPal).
Then upload a small
event, with all of your images in one folder. Do not put more than
250 images in a single folder.
Go to your Gallery and see how it works, place an order, and see how
you receive it back by email. Later, you can upload a large event,
maybe a wedding, and break the event into "Categories"...
How do I go about
uploading my first event?
Place these Categorized Sub-Folders inside a main Event folder and
upload your entire Event all at once. Our Upload Utility will resize
the images for you, you do not have to resize them before uploading
How do my Clients View their images?
You have a few ways
you can do this.
1. You and your clients get
to your "Preview Gallery" by browsing to www.previewgallery.com/(your gallery name)
could place your clients event link directly onto your company website.
can give them a direct link to their event. When you create/upload a
new event, a Link/Path is created. It will be available for you to
copy, from the Manage/Upload Event screen. You simply click the
button and an email will be created. Send the link to your client.
"Hide" an Event from display in the Event list that is visible on
your Gallery. When you prepare your Event for display, you will have
the option of "Hiding" the Event. Hiding an Event is our method is
Password Protecting it.
also have the option of creating a "Shut Off" date for your Event.
You can re-activate the Event at any time. Shutting Off an Event
does not remove it from your Gallery, it simply makes it not
available for viewing unless you re-activate it. This can help
"encourage" clients to make their order selections in a more timely
Can I password
Protect my Events?
You can "Hide" an event from view in the Event list that is
visible on your Gallery. When you prepare your Event for display,
you will have the option of "Hiding" the Event. Hiding an Event is
our method of Password Protecting it.
Off Event Availability
You can set a time limit for your clients to view their images. This
"encourages" them to get "cracking" and place their orders.
You can re-activate the event, after you have "their attention, and
extend their viewing time for a week or 2, or whatever you feel is
How do I receive my orders from the
You will receive an
email with your order enclosed. You can send your order to any lab
you choose. We have a number of Partner Labs that use an automated
order sending/processing system. If you should decide to use one of
our partner labs, you can use the EZ Print Order Toolbox in the
Dashboard. You will have to establish an account with the lab.
Contact us for more details about this service. There is no
additional cost to use our Partner Labs, you work with the labs on
How do I collect Payments for my
orders created on my Gallery?
You can have your clients contact you with their payments, or you
can create a PayPal account and have them pay online. PayPal is the
number one payment gateway for small businesses on the web. Their
rate are excellent, your clients can pay with virtually any major
credit card, and they DO NOT need to have their own PayPal account.
If you don't already have a PayPal account, you can create on in a
few minutes. Visit
Can I change
prices/shipping options/charges for an event already online?
Yes. You select the event in the dropdown list on the right side of
the Prices Screen, or the Shipping/Payments Screen. That will bring
up the Price Group for that Event. Make your changes, and "Save"
As you venture into the Dashboard, you will find
these additional tools.
You can create packages for your products. You can set a price for
one pose ordered for the package, or "stepped" prices for additional
poses orders in the package.
You can also create
reduced price for "Add-On" sales of individual prints ordered in
addition to the Package.
And, you can even create
a third price for individual prints for people who order your
"Super" Package. You may reward them with 1/2 off regular print
prices when they order your $500 Package.
(Manage/Upload Event Screen)
We presently have 3
You will find the Coupon Generator in the Manage Event Screen.
Select an Event and create coupons for that Event. Each Coupon is
individually tracked for that event. You can set a quantity of
coupons and see the number used/available.
When a customer uses their coupon we enter their email address in
our database and they cannot use it again.
(Manage/Upload Event Screen)
If you use our Partner Labs, you can upload your High Resolution
images to the lab for "Total Order Fulfillment". You would not want
to use this for your everyday events, such as portraits and
When you use eXpress
Orders, the lab prints and ships the orders directly to your
clients. We believe YOU should be reviewing all "High Priority"
orders personally before your clients receive them.
A second reason to keep
you images in your computer and not upload an entire event of High
Res images is "Time". It can take 10 hours to upload a wedding to a
lab. We have also been told that many internet service providers are
going to be limiting the bandwidth usage of their subscribers
starting in 2009.
Use eXpress order for
special events where all of the uploaded images will be used for
orders, not just a few from hundreds you might send to the lab.
The most common users of
eXpress Order are sports/school photographers who are traveling all
the time and cannot be at their studios computers to process orders.
EZ Photo ID (Manage/Upload
Events that might require detailed ID of the images:
Photography. Parents are very sensitive to having their
children's images posted online. They don't want their child's name
used to identify their child. they also don't want any other
parents/children to have access to their child's images.
By using EZ Photo ID you
can individually secure one or more images in a randomly generated
numbered folder. By randomly generating the folder ID numbers,
people can't simply type in sequential numbers to see photos in
You can link each
child's ID Folder of images to the parents email address. When you
have completed the sorting process, you can automatically send an
email to the parents, and each individual ID Folder link will be
embedded in the email. They click the link and they are brought to
their child's pictures.
Photography: You can use the method above for teams and
individual images of the players, but usually by the children are
involved in sports, the security issues of images being posted on
the web are not as strict.
If you photograph
players in action, or races where the participants have
identification numbers you can see in the pictures, you can sort the
images and ID the folders with the "Bib" or shirt numbers of the
Customers can visit your
Gallery, and enter their "Number" in the search box on your website
and they will be brought to their images, or you can send the emails
as described above.